The outlook data file can grow larger over time. And it is not at all easy for Outlook users to work with large files. Excessive PST files can cause serious problems such as malfunction and corruption in the mailbox. This article will learn how to assemble a PST file size using the Microsoft Outlook built-in import feature. For faster and better results, you should use the PST Compress technology tool.
With incoming and outgoing email messages, the PST file size increases gradually over time.
Microsoft Outlook creates an Outlook data file to store all your emails, contacts, calendar entries, tasks, appointments, notes, and attachments. The more you spend and receive more emails, the more your Outlook mailbox will grow. And one day, a mailbox will reach its maximum size. Unfortunately, some Outlook users are unaware of the actual problems that often occur due to the large size of the mailbox.
- A large PST file takes up too much space in a computer disk drive. And sometimes, you may need to purchase an additional hard disk to store many PST files.
- Large PST files can create major problems for Outlook client performance.
- And the worst impact is the potential corruption when the PST file reaches or exceeds the maximum size limit. If so, you should edit the PST file to save your important mailbox from being lost.
PST File Size Limit
Do you know the PST file size limit? Microsoft Outlook saves Outlook (.pst) data files in two different formats: ANSI and Unicode. ANSI PST file created by Outlook 2002 and earlier versions can store mailbox data up to 2 GB. On the other hand, the Unicode PST file was created by Outlook 2003 with the latest versions, including the latest 2016. It has a maximum size limit of 20 GB to 50 GB. Remember, a PST file can only store mailbox data up to its maximum size limit. So make sure the PST file does not exceed its maximum size limit. Or it should be kept close to him. Because whenever that happens, you are likely to run into serious problems.
If you try to open or upload a PST file above, you may encounter an error message such as:
- xxxx.pst not available – 0x80040116.
- Errors found in xxxx.pst file. Stop mail-enabled applications, and use the Inbox Repair Tool.
- The file could not be added to the folder. The action could not be completed.
- ‘Microsoft Exchange Server – Receiving’ function reported error (0x8004060C): ‘Unknown error 0x8004060C’
- The xxxx.pst file has reached its maximum size. To reduce the amount of data in this file, select some items you no longer need and delete them permanently (shift + del).
How to manage the largest PST file?
Usually, Outlook users solve a major PST file problem by deleting a few unwanted email items. Remember, anything you delete will go to the “Deleted Items” folder. This feature is especially useful when accidentally deleting something. You can restore almost anything you remove from deleted items. But if you want to delete the email items permanently, you must delete the deleted items folder. But even that doesn’t help here.
Although the deleted items are no longer visible in the PST file, they still take up the same amount of space you used. It is best known as the “white space” or “empty space” in the Outlook data file. As a result, the PST file size remains the same. And this unused space can be an important part of the full size of a PST file over time.
A good way to deal with a large PST file is to remove all unused space. In this way, you can effectively reduce PST file size and increase Outlook performance.
Outlook users may be interested in How to Deal with an Oversized PST file.
How to merge PST files?
In general, the PST Compress technology tool is considered the best way to reduce PST file size. However, it would help if you tried a simple hands-on strategy first. Microsoft Outlook has a built-in Compact feature that can help you integrate a PST file without the need for third-party software. Before increasing the PST file size, you need to manage the size of your Outlook mailbox. The mailbox cleaner tool is used to view the size of your mailbox and individual folders. You can save the old items in Outlook Data File (.pst) and extract the folder of your deleted items. Follow these simple steps:
- First, run Microsoft Outlook on your computer.
- In the taskbar, click the File tab> Information.
- Click the Cleaning Tools tab next to the mailbox cleaner. Select Mailbox Cleaning… in the options.
- In the mailbox cleanup box, click the checkbox size to view the full size of your Outlook mailbox.
- Then click Close.
Now you need to compile a PST file. And to do that, follow these simple steps:
- In the taskbar, click the File tab> Information> Account settings.
- In the Account dialog box, click the Data Files tab and select the Outlook data file you want to merge. Now click settings.
- In the Outlook Data dialog box, click the Compact Now button to process the PST file.
- Microsoft Outlook will begin assembling the PST file size. It may take a while.
When the process is completed, you can check the PST file size. Remember, before assembling a PST file size, be sure to delete all unwanted emails and other items.
PST File Integration Solution
The above DIY program to use the Compact feature can take a long time, especially if you have multiple PST files. So if you are looking for a quick, easy, and secure solution, you should use the PST Compress technology tool. The PST Compress tool from Suviv Software is an excellent solution for significantly reducing PST file size. If the application is secure, it does not cause any changes to the actual PST files. Below are some of the highlights of this software:
- Support single and multiple PST files at a time;
- Safely delete or duplicate items in PST output files;
- Two options for merging a PST file: press by mail and then press to get attachments;
- Take the backup attachment to a separate folder;
- Support both ANSI and Unicode PST files created by all popular Microsoft Outlook types;
- Apply password protection to PST output files;
- An easy-to-use app, which means no technology required before.
Large PST files can cause serious problems for Outlook users. For example, it causes problems with Outlook performance and corruption in the mailbox, which can lead to data loss cases. In this article, we learned how to reduce PST file size to make it simpler and easier. To compile a PST file, you can use the Outlook client’s built-in Compact feature.